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Soft Robotics, Inc.

Executive Assistant/Office Manager

G&A – Bedford, Massachusetts
Department G&A
Employment Type Full-Time
Minimum Experience Mid-level

Soft Robotics Inc. is an award-winning venture-backed startup in Bedford, MA focused on unlocking robotic automation for large, meaningful markets and labor-starved industries such as food and beverage, advanced manufacturing and e-commerce. Leveraging patented material science and AI algorithms, Soft Robotics designs and builds automation solutions and soft robotic gripping systems that can grasp and manipulate items with the same dexterity as the human hand. Since the company's inception, its technology platform has experienced substantial customer validation and adoption, with production installations running 24/7 for Fortune 500 companies and Dow 30 components.

Position Summary

Soft Robotics is searching for an experienced, reliable and task-oriented Executive Assistant/Office Manager. The Executive Assistant/Office Manager is the “gatekeeper” of the CEO’s office, managing schedules and communications with internal and external parties.  In particular, the Executive Assistant/Office Manager will work closely with the CEO, senior leadership team (SLT), and the organization’s Board of Directors. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced, start-up environment.

Responsibilities

  • Manage schedule for CEO, including complex business and personal calendars;
  • Schedule meetings via telephone, videoconference, and in-person;
  • Prepare travel arrangements and itineraries for CEO for all domestic and international travel to include detailed agenda and itineraries, hotel, flights, dining, and ground transportation;
  • Prepare, gather, and proof briefing materials, agendas, and decks for all executive meetings
  • Facilitate the tracking and signing of all documents executed by the CEO;
  • Serve as an approachable and helpful point of contact for all parties for the organization and Executive Office
  • Liaise with staff to streamline and effectively communicate SLT directives
  • Assist in coordination of regular Senior Management, Management, all-staff and Cross-departmental team meetings, preparing agendas, notes and minutes as requested;
  • Arrange logistics for visitors to the office: hotel, transportation, meeting space, meals;
  • Prepare expense reports for CEO;
  • Liaise with Senior Management, Management and other staff to facilitate cross-departmental information sharing;
  • Create monthly organization-wide metric reports;
  • Support the planning and logistics for meetings of the Board of Directors (4/year), including the preparation of substantive informational updates for these meetings;
  • General office management including company-wide events, refreshments, and set up;
  • Maintain relationships with landlord and facilities vendors;
  • Liaison to third party IT vendor.

Qualifications

  • 3-5 years of high level/executive administrative support or other relevant experience.
  • Demonstrated communication skills to include excellent oral and written English language skills and ability to communicate ideas effectively.
  • Demonstrated organizational skills, ability to organize and prioritize workload, track assignments and provide organizational support for high level executive.
  • Impeccable attention to detail and strong planning skills.
  • Advanced computer skills to include Microsoft Excel, Word and PowerPoint.
  • Ability to multi-task and troubleshoot.
  • Proficiency in collaboration and delegation of duties.
  • Ability to interact effectively with a variety of people in international and multi-cultural environments.
  • Excellent interpersonal and problem-solving skills.
  • Bachelor’s degree in English, Communications, International Relations or Business Administration required. 
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  • Location
    Bedford, Massachusetts
  • Department
    G&A
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level
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